Professional services billing software
Get paid on time, every time
Managing billing for service-based businesses can be complex and time-consuming. Professional services billing software simplifies this process, helping you save time, reduce errors, and improve cash flow. Whether you’re a consultant, agency, or professional firm, the right solution ensures accurate invoicing and seamless payment collection.
Streamline your day-to-day and boost revenue
Managing billing manually can slow down your operations and lead to costly errors. With professional services billing software, you can automate repetitive tasks, track billable hours accurately, and simplify payment collection—all in one platform. By reducing administrative overhead and improving cash flow, you free up time to focus on what matters most: growing your business and delivering exceptional service.
Automate billing
Manual invoicing is time-consuming and prone to errors. With automation, invoices are generated and sent instantly after project completion or at scheduled intervals. This reduces administrative workload, ensures accuracy, and speeds up payment cycles—helping you maintain healthy cash flow.
Track projects and hours
Accurate time tracking is essential for service-based businesses. Our software allows you to log billable hours in real time, link them to specific projects, and automatically calculate costs. This ensures clients are billed correctly and eliminates disputes over time spent.
Enhance client communication
Clear communication builds trust. Send automated payment reminders, share secure payment links, and provide real-time invoice status updates. Clients appreciate transparency, and you’ll spend less time chasing payments.
Accept all forms of payment
Make it easy for clients to pay you. Accept payments online, in person, via ACH transfers, credit/debit cards, and even tap-to-pay. You can also set up recurring payments for ongoing services and use features like the Edge to pass credit card fees to customers—maximizing your revenue.
Not sure which professional services billing software is right for you?
Tell us about your business—we’ll help you find the best billing software.
Powerful features to simplify your billing
Our platform goes beyond basic invoicing. It’s a complete billing solution designed to handle every aspect of your financial workflow. With powerful tools for tracking billable hours, managing recurring payments, and offering flexible payment options, you’ll have everything you need to streamline operations and boost revenue—all in one intuitive, cloud-based billing software.
Send and manage invoices
Create, customize, and track invoices from a single dashboard. Monitor payment status and resend reminders with one click.
- Instantly generate invoices after project completion or on a set schedule.
- Reduce manual work and eliminate costly errors.
- Customize invoice templates to match your brand.
Build a custom customer payment portal
Give clients a secure, self-service portal to view invoices, make payments, and download receipts—anytime, anywhere.
- Provide clients with a secure, self-service portal.
- Allow clients to view invoices, make payments, and download receipts anytime.
- Improve transparency and client satisfaction.
Get instant payment alerts
Receive real-time notifications when payments are made, so you can stay on top of your cash flow.
- Receive real-time notifications when payments are made.
- Stay on top of your cash flow without constant manual checks.
- Reduce delays in financial reporting.
Manage customer data
Store and organize client information, payment history, and preferences in one place for better relationship management.
- Store and organize client information in one place.
- Access payment history and preferences for better relationship management.
- Use data insights to personalize billing and improve client retention.
Tell us about your business
Take this quick survey to discover which POS solution we recommend for you.
Possible solutions for you
Based on what you shared, these can be good options for your business:
How do you want your clients to pay for your services?
Select as many options that apply.
Check all the POS features you need:
Select as many options that apply.
How do you prefer to pay for transactions?
Only one option can be selected.
How should the price of transactions vary?
Only one option can be selected.
Would you be interested in a flat rate price increase at the item level for credit card purchases, if it allowed you to save up to 100% on processing costs?
Only one option can be selected.
When do you need your money?
Only one option can be selected.
How do you want to handle PCI compliance (including paperwork and breach forgiveness)?
Only one option can be selected.
Still unsure? That’s why we’re here! Our Payment Experts will take time to consider all the details for you with your best interests in mind!
Why smart businesses choose professional billing tools
Smart businesses know that time is money—and manual billing eats up both. Professional billing tools aren’t just about sending invoices; they’re about transforming your entire financial workflow. If you’re ready to move beyond spreadsheets and outdated systems, here’s why upgrading to professional billing software is the smartest decision you can make.
Improved cash flow
Automated invoicing and flexible payment options help you get paid faster, ensuring steady cash flow and reducing delays.
Reduced admin tasks
By automating billing, reminders, and reporting, you eliminate repetitive manual work and free up time for high-value tasks.
Enhanced client satisfaction
Clients enjoy a seamless experience with multiple payment options, transparent communication, and a secure self-service portal.
Accurate reporting
Detailed, real-time analytics provide error-free insights into revenue, outstanding invoices, and payment trends for smarter decisions.
Add smart payment terminals for a seamless checkout
Pair your professional services billing software with modern, flexible payment options that make transactions quick, secure, and client-friendly. Whether you’re billing in the office, on-site, or remotely, these smart solutions keep your business connected and your payments hassle-free.
Contactless terminals
Let customers pay in with a quick tap of their card, phone, or wearable. Fast, secure, and convenient, these terminals make checkout smoother for everyone.
Mobile reader
Lightweight and portable, these card readers connect to your phone or tablet via Bluetooth or cord so you can accept payments on the go.
Tap to Pay on iPhone
Turn your iPhone into a point-of-sale device. Accept contactless payments directly on your phone with no extra hardware.
Virtual terminal
Accept payments online or by phone through a secure portal, ideal for remote businesses or when your terminal isn’t available.
Meet our professional service experts
Successful businesses require a customized point of sale solution adapted to your daily business.
Our Payment Experts can spot your current hidden fees, help with your POS hardware and software selection, and ensure you have a customized point of sale solution. We support you with loyalty programs, training, and guest data.
No matter the issue, our Payment Experts are right there to tackle even the most challenging problems.
Theresa
Product Expert
“The best part of finding the right solution for our pro-service merchants is that it doesn’t matter the size of their business or how many projects they have a month. Everyone can save money!”
Get support and training for seamless integration
Switching to a new invoice management software doesn’t have to be stressful. We make the transition simple with full support at every step.
Onboarding & training
Get your team up to speed fast with step-by-step onboarding and personalized training sessions. We’ll walk you through setup, customization, and best practices so your staff feels confident using your new system from day one.
Reliable customer support
Our support team is just a call or click away. Whether you need quick troubleshooting, help with new features, or guidance on integrations.
Certified Payment Experts
Work with real people who understand retail and payments inside out. Our certified Payment Experts will help you optimize your POS setup.
Backed by a network of trusted POS partners
We help business owners bridge the gap between your POS provider and payment processor. We partner with the best-in-class vendors so you get more of what you need, and none of what you don’t.
FAQs
What features should I look for in professional services billing software?
Look for features that save time and improve accuracy, such as automated invoicing, billable hours tracking, and recurring payment options. Multi-payment support (credit, debit, ACH, and contactless) is essential for client convenience. Integration with accounting systems and project management tools ensures a seamless workflow, while a secure client portal enhances transparency and trust.
How does professional services billing software improve efficiency?
It eliminates manual tasks by automating invoicing, payment reminders, and recurring billing. Time tracking tools ensure accurate billing for every project, while instant payment alerts keep you informed. By centralizing all billing activities in one platform, you reduce errors, speed up payment cycles, and free up time for client work.
What are the benefits for service-based businesses?
Professional billing software improves cash flow by accelerating payments, reduces administrative overhead through automation, and enhances client satisfaction with easy payment options and clear communication. It also provides accurate financial reporting, helping you make smarter business decisions.
Can it integrate with accounting systems?
Yes, most professional billing solutions integrate with popular accounting platforms like QuickBooks, Xero, and FreshBooks. This ensures your financial data stays synchronized, reduces duplicate entries, and simplifies tax preparation and compliance.
What is the average cost?
Pricing varies based on features, number of users, and scalability, with most solutions ranging from $20 to $100 per user per month. However, Sekure offers some of the most competitive pricing in the industry thanks to our multiple vendor partnerships, which allow us to tailor solutions to your business needs. In many cases, we can even provide a free payment terminal to help you get started without upfront hardware costs. Plus, our Edge Program enables you to eliminate all processing fees—maximizing your revenue and reducing expenses.